Skip Ribbon Commands
Skip to main content

Exhibitor/Sponsor Registration and Details

​​​​​​​​​

EXHIBITOR/SPONSOR CONTACTS

​​Lauren Piontek
Director of Strategic Partnerships and​ Sales
703 970 9253 direct​
lpiontek@caionline.org​
​Lauren is your first-stop for all exhibitor/sponsorship registration questions. She can help find the best course of action for your company.​
​Carly Reid, CMP, CAE​
Director of Program Logistics and Exhibitor Relations​
703 868 8704 cell
creid@caionline.org
​Carly can help with any logistical questions - booth selection, booth staff, expo set-up, hotel questions, sponsorship fulfillment, event expectations, etc.​



​​

EXHIBITOR/SPONSOR PRICING & REGISTRATION

CLICK HERE to register as an exhibitor and/or sponsor

CLICK HERE to download the sponsorship prospectus

CLICK HERE to download our sponsor and exhibitor toolkit - a helpful guide ​on how to make the most out of your investment​
​​

​​Single Booth
$2,400 Member
$2,850 Non Member​​

  • 8' Deep x 10' Wide
  • 80 sf

Double Booth​
$4,000 Member
$5,600 Non Member​​

  • 8' Deep x 20' Wide 
  • 160 sf

Double Booth Endcap

  • ​10' Deep x 16' Wide
  • 160 sf​
Triple Booth
$5,600 Member
$8,350 Non Member​

  • 8' Deep x 30' Wide 
  • 240 sf



Quad Booth
$6,800 Member​
$11,100 Non Member​​​​

  • 16' Deep x 20' Wide​
  • 320 sf​




  • ​3 Booth Staff MAX
  • Includes access to the Welcome Reception and Lunch Thur/Fri 
  • 6 Booth Staff MAX
  • Includes access to the Welcome Reception and Lunch Thur/Fri​ 
  • 9 Booth Staff MAX
  • Includes access to the Welcome Reception and Lunch Thur/Fri​
  • ​12 Booth Staff MAX
  • Includes access to the Welcome Reception and Lunch Thur/Fri​ ​​​


BOOTH SELECTION & EXPO HALL CAD

CLICK HERE to view the live expo hall cad

​Within 24
 ho​urs of your exhibitor registration completion, you'll receive a booth selection invite via Carly Reid

  • Booth selection is based on first come, first serve – the sooner you select, the better your chances of securing your preferred location
  • To see all booth numbers, hover off the individual booths
  • When you're looking at the CAD, the ENTRANCE is all the way to the LEFT
  • As you walk in the hall, food stations and seating will be along the left side perimeter wall, along with seating in the center of the hall – some towards the front and some towards the back
  • Restrooms are located in the front and in the back of the hall
  • ​The black dots you see are pillars

​STANDARD BOOTH EQUIPMENT* ​& EXHIBITOR SERVICES KIT

  • 8' Backwall Drape (Navy Blue)
  • 3' Side Drape (Navy Blue)
  • (1) 6' L x 30" H Skirted Table (White)
  • (2) Side Chairs​​
  • (1) Wastebasket
  • Booth ID sign

​*Electrici​ty, Internet and Audio Visual are NOT included

Exhibitor Service Kit will be available by March 2023

PERSONNEL RULES & BADGES​

  • Three booth staff are included per booth contracted (Single=3 staff; Double=6 staff; Triple=9 staff; and Quad=12 staff)​
  • As we get closer to the conference dates, you will receive an email via Carly Reid asking to confirm your booth staff​
  • You can switch out staff from Wednesday to Thursday to Friday, but you cannot switch staff the same ​day
  • Badges are required to enter the expo hall
  • ​Security will be provided​​

SCHEDULE & EXPO HALL HOURS

Exhibitor move-in times will be confirmred at a later date

Day
​Event
​​Hours
Wednesday, May 17Expo Hall Hours
The Welcome Reception will be held inside the Expo Hall

5 - 7pm
​Thursday, May 18
​Expo Hall Hours
Lunch will be held inside the Expo Hall
12:45 - 3:45pm
​Friday, May 19

​Expo Hall Hours
Lunch will be held inside the Expo Hall

Tear-Down
12:45 - 3:45pm

​​​

3:4​5 - 6:15​pm​


ATTENDEE LISTS
We will send pre-conference attendee lists prior to the conference. The final list of attendees will be sent the week following the conference. All lists will be sent from Carly Reid via email in Excel format

Member Benefit! ​You can always find the most up-to-date list of attendees on our website. You'll need to log in to view the list

ADD-ON EVENT TICKETS

Friday Night Party & Industry Acheivements
$100pp by April 26 and $155pp after April 26

CLICK HERE to regsiter - tickets will be at Attendee Registration onsite


HOTEL RESERVATIONS

All CAI conference events will be held at the Hilton Anatole​
CLICK HERE​ for reservations and hotel information


BUSINESS PARTNER GRAPHICS & GUIDELINES


​B​EWARE OF SCAMS

​There are two primary scams in the association industry from fake third parties.

  1. Room Reservations: If you receive an email from a third party about booking your room - delete it as it's a SCAM. They want your credit card number. Sometimes the third party emails look real, they are NOT. 

    CAI works directly with the conference hotel to create an online reservations link with the CAI discounted rate. ​CAI does not work with a third party compa​ny to book rooms. ​

    Most recent scam is coming from ExhibitorsHub.com. They do not represent CAI or Hilton Anatole. ​​

  2. Purchase Attendee List:  ​Attendees and Exhibitors receive solicitations to purcha​se attendees lists for our events. CAI does not sell our attendee list. Delete this email, it's a SCAM.


    CAI sends our exhibitors and sponsors the list of attendees mailing list.


POLICIES​

What to Wear: CAI's Annual Conference and Exposition is a professional event, so business ​casual wear is ​encouraged. 

Consent to Use of Photographic Images: Registration and attendance at, or participation in, CAIs Annual Conference & Exposition constitutes an agreement by the registrant to CAI's use and distribution (both now and in the future) of the registrant or attendee's image or voice in photographs, videotapes, electronic reproductions and audiotapes.

Exhibit Eligibility: ​Exhibiting companies will be limited to those providing services, products or publications that are directly applicable to managers of community associations, homeowner leaders in community associations and business partners that service community associations.

Terms and Policies: Full payment must be received before CAI holds expo booth space. CAI reserves the right to refuse any exhibitor and/or sponsorship application or to cancel any prepaid exhibitor and/or sponsorship it deems appropriate to avoid conflicts of interest. CAI will refund payments for canceled sponsorships. Sponsorship refunds or cancellations cannot be made after any promotional materials have been created.

Cancellation: All payments will be refunded if notification of cancellation is received in writing by January 27, 2023. No refunds will be made after January 27, 2023. Email cancellation requests to Lauren Piontek, lpiontek@caionline.org and Carly Reid, creid@caionline.org.​

Staffing of Exhibits: Exhibits must be staffed at all times during exhibit hours. CAI requests strict adherence to the opening and closing hours. It is imperative that no exhibitor begins dismantling, packing or teardown of their space until end of expo hours on Friday, May 19​.

​Failure to Occupy Space: Space not occupied by the close of the installation period will be forfeited, and space may be resold, reassigned or used by CAI. No refunds will be made for failure to occupy space.

Private Party Policy: All hospitality suites and hosted events must be approved by CAI. Hospitality suites/hosted events are not permitted during official conference activities. Non-exhibiting companies/groups/individuals are not permitted to host OR attend events at the official hotel during the conference. Contact Carly Reid at creid@caionline.org with any requests.​

CAI Suitcasing Policy: ​CAI has a no-tolerance policy regarding “suitcasing," which describes the practice by nonexhibiting companies or individuals of soliciting sales or sales leads in conference hotel, on the tradeshow floor, in the aisles or lobbies and/or representing their services or soliciting conference participants for conflicting social activities (including Chapter Party) and wearing company logo wear. This also applies to Virtual Attendees. The use of company logos on virtual backgrounds, wearing logo clothing virtually, and solicitation to sell your product virtually in the conference platform is considered suitcasing.

​Nonexhibiting suppliers participating in the conference as attendees or speakers are prohibited from soliciting business on the tradeshow floor, in or after sessions, in the conference hotel, or in the conference virtual platform.

It is considered bad form to conduct business outside of your booth. Talking to clients or prospects in or in front of someone else's booth is also a violation of CAI policy and will not be tolerated. All parts of the exhibit must remain in exhibitor's assigned space. No exhibit will be allowed to infringe upon aisle space.

​Violators of these policies will be ejected from the show and charged the single-booth rate ($2,300), which must be paid prior to registering as an attendee, exhibitor, or sponsor at any future CAI conference or other event. In addition, CAI will have the hotel ca​ncel the illegal function at violator's expense.​

Anti-Harrassment Policy​

In order to provide all participants at events, including members and other attendees, speakers, exhibitors, sponsors, employees, and volunteers, the opportunity to interact professionally and benefit from the event, CAI is committed to providing a safe and productive environment free of discrimination, hostility, harassment, and retaliation based on race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, or any other characteristic protected by law. CAI has a zero-tolerance policy for discrimination, harassment, and retaliation and is committed to enforcing this policy at all CAI events. Visit www.caionline.org/anti-harassment for the full policy.