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Exhibitor/Sponsor Registration & Details

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EXPO HALL IS SOLD-OUT​!​
Contact Lauren Piontek to be placed on the waiting list. ​

EXHIBITOR/SPONSOR CONTACTS

​​Lauren Piontek
Director of Strategic Partnerships and​ Sales
703 970 9253 direct​
lpiontek@caionline.org​
​Lauren is your first-stop for all exhibitor/sponsorship questions. She can help find the best course of action for your company to help you get the most out of your exhibitor/sponsor registration.
​Carly Reid, CMP, CAE​
Director of Program Logistics and Exhibitor Relations​
703 868 8704 cell
creid@caionline.org
​Carly can help with any logistical questions - booth selection, booth staff, expo set-up, hotel questions, sponsorship fulfillment, expectations, etc.​


​​CLICK HERE TO VIEW THE LIVE EXPO HALL MAP!​

CLICK HERE ​TO DOWNLOAD THE SPONSORSHIP PROSPECTUS!​


​BOOTH PRICING

​​Single Booth
$2,400 Member
$2,850 Non Member​​

  • 8' Deep x 10' Wide
  • 80 sf

Double Booth​
$4,000 Member
$5,600 Non Member​​

  • 8' Deep x 20' Wide 
  • 160 sf

Double Booth 
Endcap

  • ​10' Deep x 16' Wide
  • 160 sf​
Triple Booth
$5,600 Member
$8,350 Non Member​

  • 8' Deep x 30' Wide 
  • 240 sf



Quad Booth
$6,800 Member​
$11,100 Non Member​​​​

  • 16' Deep x 20' Wide​
  • 320 sf​




  • ​3 Booth Staff MAX
  • Includes tix to the Welcome Reception and Lunch Thur/Fri 
  • You can switch out staff from Wednesday to Thursday to Friday
  • 6 Booth Staff MAX
  • Includes tix to the Welcome Reception and Lunch Thur/Fri​ 
  • You can switch out staff from Wednesday to Thursday to Friday
  • 9 Booth Staff MAX
  • Includes tix to the Welcome Reception and Lunch Thur/Fri​
  • You can switch out staff from Wednesday to Thursday to Friday
  • ​12 Booth Staff MAX
  • Includes tix to the Welcome Reception and Lunch Thur/Fri​ ​​
  • You can switch out staff from Wednesday to Thursday to Friday


BOOTH SELECTION
Within 24 business hours of your exhibitor registraiton completion, you'll receive a booth selection invite via eShow – our third-party exhibitor registration company. Be sure to check your spam folder! When selecting your booth

  • The expo hall​ entrance is just outside booths 202 and 302 
  • You can select any of the open booths (in blue), and if you purchased a double, triple or quad, you can combine single booths to create your desired layout and location​
  • Your booth selection invite will have a specific day and time you can select your booth – you will not be able to select BEFORE this time, but you can select any time AFTER this time
  • Once you you've selected your booth, you'll receive a confirmation email via eShow – be sure to check your spam folder 


​STANDARD BOOTH EQUIPMENT* ​& EXHIBITOR SERVICES KIT

  • 8' Backwall Drape (Navy Blue, White)
  • 3' Side Drape (Navy Blue)
  • (1) 6' L x 30" H Skirted Table (White)
  • (2) Side Chairs​​
  • (1) Wastebasket
  • Booth ID sign

​*Electrici​ty, Internet and Audio Visual are NOT included

Click HERE to download the Exhibitor Services Kit​!​

PERSONNEL RULES & BADGES​

  • Three booth staff are included per booth contracted (Single=3 staff; Double=6 staff; Triple=9 staff; and Quad=12 staff)​
  • As we get closer to the conference dates, you will receive an email via Carly Reid asking to confirm your booth staff​
  • You can switch out staff from Wednesday to Thursday to Friday, but you cannot switch staff the same ​day
  • Badges are required to enter the expo hall
  • ​Security will be provided​​

SCHEDULE & EXPO HALL HOURS

Day
​Event
​​Hours
​Tuesday, May 3
​Exhibitor Move-In & Registration
​3 - 7pm
​Wednesday, May 4

Wednesday, May 4​

​​Exhibitor Move-In & Registration

Expo Hall Hours (Welcome Reception inside expo hall)

8am - 3pm

5 - 7pm

​Thursday, May 5
​Expo Hall Hours (Lunch inside expo hall)
12:45 - 3:45pm
​Friday, May 6​

​Expo Hall Hours (Lunch inside expo hall)

Exhibitor Tear-Down
12:45 - 3:45pm

​​​
​3:4​5 - 6:15​pm​


ATTENDEE LISTS
The first list of attendees will be sent out around a month out from the start of the conference. We'll send a final pre-event list just before the conference. The final list of attendees will be sent the week following the conference. All lists will be sent via email in both Excel and Avery Label 5160 formats.

​You can always find the most up-to-date list of attendees on our website. You'll need to log in to view the list - accessible​ to members only!

ADDITIONS

Exhibitor Mystery Booth - $100 per company SOLD-OUT!​

  • Get attendees to your booth!
  • ​You don't need to provide any additional prizes or money to participate
  • Your​ company is listed in the expo hall ​flyer as a myst​ery booth participant, and CAI will provide ​a Mystery Booth Participant table tent sign to display at your bo​oth 
  • Attendees will stop by your booth and drop off their business cards (you provide bowl​)
  • If you're selected a mystery booth company winner, a CAI representative will come to you directly onsite and inform you
  • Then, you'll select an individual winner from your group of collected cards
  • Then, you'll announce your winner from your group of cards, and giveaway the cash prize inside the expo hall -​ Thursday OR Friday (CAI to provide the cash)​


Central Florida Chapter Party - $125pp

Join the CAI Central Florida Chapter for a beachy party at SeaWorld’s Discovery Cove on Thursday, May 5th from 7pm-10pm with a “Cool Drink in Your Hand and Toes in the Sand!” We encourage everyone to wear flip flops and dress casually for this social event. There will be a Caribbean band (Cocoa Bean) playing music while you enjoy food and beach games! 

Click here ​for registr​ation and event information!​ Onsite tix will be at the Chapter Desk


Friday Night Party & Industry Acheivements - $100pp by April 6, $115pp after April 6​
We know our members love a good celebration, and so do we!
CAI headquarters staff is busy planning the 2022 CAI Annual Conference and Exposition: Community NOW​

Introducing “Like Totally 80s,” a new Friday night party filled with delicious food, cocktails, and industry achievements.
Mark your calendar and register today! Don’t forget to pack your 80s garb. Here’s a few ideas: Think neon— the brighter the better. No hair straighteners needed. Let the Florida humidity work its magic = BIG HAIR forever! Don’t be shy, flip up those polo shirt collars- all the way!

Click here​ to register! Onsite tickets will be at Attendee Registration

THIRD PARTIES

  • Willwork - Exhibit Services Company​​
  • eShow - Exhibitor Management Company/booth selection system/live expo hall map

HOTEL RESERVATIONS

Conference education sessions, the expo and events will be held at the Rosen Shingle Creek. Rosen Shingle Creek <<Click here to make reservations!​


BUSINESS PARTNER GRAPHICS & GUIDELINES


​B​EWARE OF SCAMS

​There are two primary scams in the association industry from fake third parties.

  1. Room Reservations: If you receive an email from a third party about booking your room - delete it as it's a SCAM. They want your credit card number. Sometimes the third party emails look real, they are NOT. 

    CAI works directly with the conference hotel to create an online reservations link with the CAI discounted rate. ​CAI does not work with a third party compa​ny to book rooms. ​

    Most recent scam is coming from ExhibitorsHub.com. They do not represent CAI or Rosen Shingle Creek. ​​

  2. Purchase Attendee List:  ​Attendees and Exhibitors receive solicitations to purcha​se attendees lists for our events. CAI does not sell our attendee list. Delete this email, it's a SCAM.


    CAI sends our exhibitors and sponsors the list of attendees mailing list.


POLICIES​

What to Wear: CAI's Annual Conference and Exposition is a professional event, so business ​casual wear is ​encouraged. 

Consent to Use of Photographic Images: Registration and attendance at, or participation in, CAIs Annual Conference & Exposition constitutes an agreement by the registrant to CAI's use and distribution (both now and in the future) of the registrant or attendee's image or voice in photographs, videotapes, electronic reproductions and audiotapes.

Exhibit Eligibility: ​Exhibiting companies will be limited to those providing services, products or publications that are directly applicable to managers of community associations, homeowner leaders in community associations and business partners that service community associations.

Terms and Policies: Full payment must be received before CAI holds expo booth space. CAI reserves the right to refuse any exhibitor and/or sponsorship application or to cancel any prepaid exhibitor and/or sponsorship it deems appropriate to avoid conflicts of interest. CAI will refund payments for canceled sponsorships. Sponsorship refunds or cancellations cannot be made after any promotional materials have been created.

Cancellation: All payments will be refunded if notification of cancellation is received in writing by March 11, 2022. No refunds will be made after March 11, 2022. Email cancellation requests to Lauren Piontek, lpiontek@caionline.org and Carly Reid, creid@caionline.org.​

Staffing of Exhibits: Exhibits must be staffed at all times during exhibit hours. CAI requests strict adherence to the opening and closing hours. It is imperative that no exhibitor begins dismantling, packing or teardown of their space until end of expo hours on Friday, May 6.

​Failure to Occupy Space: Space not occupied by the close of the installation period will be forfeited, and space may be resold, reassigned or used by CAI. No refunds will be made for failure to occupy space.

Private Party Policy: All hospitality suites and hosted events must be approved by CAI. Hospitality suites/hosted events are not permitted during official conference activities. Non-exhibiting companies/groups/individuals are not permitted to host OR attend events at the official hotel during the conference. Contact Carly Reid at creid@caionline.org with any requests.​

CAI Suitcasing Policy: ​CAI has a no-tolerance policy regarding “suitcasing," which describes the practice by nonexhibiting companies or individuals of soliciting sales or sales leads in conference hotel, on the tradeshow floor, in the aisles or lobbies and/or representing their services or soliciting conference participants for conflicting social activities (including Chapter Party) and wearing company logo wear. This also applies to Virtual Attendees. The use of company logos on virtual backgrounds, wearing logo clothing virtually, and solicitation to sell your product virtually in the conference platform is considered suitcasing.

​Nonexhibiting suppliers participating in the conference as attendees or speakers are prohibited from soliciting business on the tradeshow floor, in or after sessions, in the conference hotel, or in the conference virtual platform.

It is considered bad form to conduct business outside of your booth. Talking to clients or prospects in or in front of someone else's booth is also a violation of CAI policy and will not be tolerated. All parts of the exhibit must remain in exhibitor's assigned space. No exhibit will be allowed to infringe upon aisle space.

​Violators of these policies will be ejected from the show and charged the single-booth rate ($2,300), which must be paid prior to registering as an attendee, exhibitor, or sponsor at any future CAI conference or other event. In addition, CAI will have the hotel cancel the illegal function at violator's expense.​

Anti-Harrassment Policy​

In order to provide all participants at events, including members and other attendees, speakers, exhibitors, sponsors, employees, and volunteers, the opportunity to interact professionally and benefit from the event, CAI is committed to providing a safe and productive environment free of discrimination, hostility, harassment, and retaliation based on race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, or any other characteristic protected by law. CAI has a zero-tolerance policy for discrimination, harassment, and retaliation and is committed to enforcing this policy at all CAI events. Visit www.caionline.org/anti-harassment for the full policy.