Skip Ribbon Commands
Skip to main content

Exhibitor & Sponsor Registration, Schedule and Details

​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​AC21AnnEmailHdr650x150.jpg​​​​​​​​​​

EXHIBITOR & SPONSOR CONTACTS

​​Lauren Piontek
Director of Strategic Partnerships & Sales
703 970 9253 direct​
lpiontek@caionline.org
​Lauren is your first-stop for all exhibitor/sponsorship questions. She can help find the best course of action for your company to help you get the most out of your exhibitor/sponsor registration.
​Carly Reid
Sr. Manager, Meetings
703 868 8704 cell
creid@caionline.org
​Carly can help with any logistical questions - booth selection, booth staff, expo set-up, hotel questions, etc.​


EXHIBITOR & SPONSOR REGISTRATION 
Please contact Lauren Piontek d​irectly for sponsorship availability and details!
Please click below to register as an exhibitor!​

CEOMC17_RegButton.png

Single Booth
$2,300 Member
$2,750 Non Member​​

  • 8' Deep x 10' Wide
  • 80 sf

Double Booth​
$3,900 Member
$5,500 Non Member​​

  • 8' Deep x 20' Wide 
  • 160 sf

Double Booth Endcap

  • ​10' Deep x 16' Wide
  • 160 sf
Triple Booth
$5,500 Member
$8,250 Non Member​

  • 8' Deep x 30' Wide 
  • 240 sf



Quad Booth
$6,700 Member​
$11,000 Non Member​​​​

  • 20' Deep x 16' Wide 
  • 320 sf​




  • ​2 Booth Staff MAX
  • Includes tix to the Welcome Reception and Lunch Thur/Fri for 2 staff
  • You can switch out staff from Wednesday to Thursday to Friday

  • 4 Booth Staff MAX
  • Includes tix to the Welcome Reception and Lunch Thur/Fri​ for 4 staff
  • You can switch out staff from Wednesday to Thursday to Friday

  • 6 Booth Staff MAX
  • Includes tix to the Welcome Reception and Lunch Thur/Fri​ for 6 staff​
  • You can switch out staff from Wednesday to Thursday to Friday

  • ​8 Booth Staff MAX
  • Includes tix to the Welcome Reception and Lunch Thur/Fri​ for 8 staff​​
  • You can switch out staff from Wednesday to Thursday to Friday

​​

BOOTH SELECTION & EXPO HALL FLOORPLAN
CLICK HERE for the live expo hall floorplan!

​Booth selection 
order is based on a first-come, first-served basis. After exhibitor registration payment is processed, you will receive an email via eShow wit​h your date/time to select your booth (be sure to check your SPAM folder). There will be a link an​d password provided and you'll be able to view the floorplan and current booth availability. ​Note: the Expo Hall floorplan is a LIVE document – CAI CANNOT guarantee the booths that are available today, will be available once it is your turn to select. CAI does NOT reserve booths.


​​​
​​​​EXHIBIT SPACE SPECS ​& EXHIBITOR SERVICE KIT/ORDER FORM

  • 8' Backwall Drape (Navy)
  • 3' Side Drape (Navy)
  • (1) 6' L x 30" H Skirted Table (Navy)
  • (2) Side Chairs
  • (1) Wastebasket
  • Sign with exhibitor name and booth number
  • Electricity is not included. Electricity and any additional items (than what is mentioned above) can be ordered via the EXHIBITOR SERVICE KIT/ORDER FORM. Please contact Carly Reid at creid@caionline.org to request the kit​


EXIBITOR PERSONNEL RULES & BADGES

  • Two booth staff are included per booth contracted (Single=2 staff; Double=4 staff; Triple=6 staff; and Quad=8 staff)​
  • As we get closer to the conference dates, you will receive an email via Carly Reid asking to confirm your booth staff​
  • You can switch out staff from Wednesday to Thursday to Friday ​
  • Badges are required to enter the expo hall
  • ​Security will be provided​​


EXHIBITOR SCHEDULE & EXPO HALL HOURS
You can find the full schedule of events here​!​

Caesars Forum, 3911 Koval Lane, Las Vegas, NV​ 89109​

​Day
​Times
​Event
​​Location

​Tuesday, August 17

​3 - 7pm
​Exhibitor Move-In and Registration 
​Caesars Forum, Summit Ballroom
​Wednesday, August 18​
​8am - 3pm​


​5 - 7pm

​Exhibitor Move-In and ​Registration

Welcome Reception inside Expo Hall (dedicated expo hall hours)
​Caesars Forum, Summit Ballroom

​​Caesars Forum, Summit Ballroom
​Thursday, August 19

​7am - 5:30pm


12:45 - 3:45pm



6​ - 10pm
​Exhibitor Registration


Lunch inside Expo Hall (dedicated expo hall hours)

​CAI Nevada Chapter Party (Optional). Separate registration and fee applies. $99pp by July 31, $129pp after July 31. CLICK HERE​ to register. Contact the Chapter directly with any questions info@cainevada.org 
​​Caesars Forum,
Pre-Function Area

Caesars Forum, Summit Ballroom

​​​Offsite, Brooklyn Bowl
​Friday,​ August 20
7am - 5:30pm


10 - 10:30am


12:45 - 3:45pm



3:45 - 6pm



​Exhibitor Registration


Exhbitor Feedback Session


Lunch inside Expo Hall 
(dedicated expo hall hours​)​


Exhibitor Move-Out



​​Caesars Forum,
Pre-Function Area


Caesars Forum, Summit Ballroom

Caesars Forum, Summit Ballroom​

​​

Caesars Forum, Summit Ballroom​

​​


EXIBITOR ADDITIONS

Exhibitor Mystery Booth - Get Attendees to your Booth! SOLD-OUT

  • $100 per company
  • You don't need to provide any additional prizes or money to participate
  • Your​ company is listed in the expo hall ​flyer as a myst​ery booth participant, and CAI will provide ​a Mystery Booth Participant table tent sign to display at your bo​oth 
  • Attendees will stop by your booth and drop off their business cards (you provide bowl​)
  • If you're selected a mystery booth company winner, a CAI representative will come to you directly onsite and inform you
  • Then, you'll select an individual winner from your group of collected cards
  • Then, you'll announce your winner from your group of cards, and giveaway the cash prize inside the expo hall -​ Thursday OR Friday (CAI to provide the cash)​
  • Contact Carly Reid at creid@caionline.org to register

Exhibitor Full Conference Registration  - Earn CEUs and Attend Education Sessions!

  • $465 per person
  • Includes access to Welcome Reception, all the education sessions, two General Sessions and the Friday Backyard Bash & Awards
  • Discount Code is only applicable to staff of exhibiting companies ​
  • Contact Carly Reid at creid@caionline.org to register

​CAI Nevada Chapter Party at the Brooklyn Bowl - Fun Networking Opportunity!

  • ​​​$99 per person by July 31; $129 per person​ after July 31
  • CLICK HERE​ to register ​or contact the Chapter directly with questions at info@cainevada.org​


EXHIBITOR THIRD-PARTIES

  • Willwork - Exhibit Services Company​​
  • eShow - Exhibitor Management Company/booth selection system/live expo hall map

HOTEL RESERVATIONS
Conference education sessions, the expo and events will be held inside the brand new Caesars Forum. ​​Harrahs and the Linq hotels are connected to Caesars Forum. Click here​ for reservation information.
​​​

BUSINESS PARTNER GRAPHICS & GUIDELINES


EXHIBITOR PHISHING SCAM WARNING

Over the years, CAI's Annual Conference exhibitors​ have been targeted by companies and/or representatives offering discounted shipping services, lower sleeping room rates and/or the selling of our attendee list. In response, we want to alert of you of this activity to help limit your exposure to these attempts.

Should you receive an email and/or phone call from an unfamiliar source, please note these entities are in no way affiliated with CAI, nor any of our third parties, nor our official conference hotel. Anything being offered should be considered inaccurate and fraudulent.

The use of our association name and/or logo by these companies/representatives has been created without CAI's consent.  While we cannot stop these solicitations, we do appreciate being kept in the loop. If you are targeted, please reach out to your CAI Exhibitor contacts.​​
​​​


EXHIBITOR & SPONSOR POLICIES 

COVID-19 Code of Conduct

CAI's Conference Code of Conduct Personal actions supporting the collective wellbeing.

A code of conduct is a collection of rules and regulations that include what is and is not acceptable or expected behavior. Responsibility is shared equally among event organizers, the event venues and the event attendees – all have a role to play.

Based on our common set of beliefs in the value of live event experiences we know to be true, as stakeholders we all have a role to play in the mitigation of risk. The code of conduct below is meant to serve as a reminder and inspiration to know that if we all collectively respect the significance of this contribution, we are by definition advocating for the well-being of our fellow global citizens and our industry.


Before Leaving Home

  • Follow relevant guidance provided by the Center for Disease Control and Prevention (CDC), or your local health authority.
  • Adhere to government issued travel restrictions and guidance issued by the region you will be travelling to and the region you are travelling from.
  • Evaluate your own health and that of people you are in close contact with; contact the meeting/event organizers if you have concerns.
  • Stay home if you feel sick.


On-site During the Event

  • Follow guidance from the local health authority, for everyday preventive actions to help prevent the spread of respiratory viruses including:
    • Washing hands often with soap and water for at least 20 seconds, or an alcohol-based sanitizer with at least 60% alcohol.
    • Avoiding touching eyes, nose, and mouth with unwashed hands.
    • Covering your nose and mouth when coughing or sneezing. Throw used tissues in the trash.
    • Cleaning and disinfecting frequently touched objects and surfaces using a regular household cleaning spray or wipe.
  • Agree to wear a mask or facial covering, if required by the event organizers. 
  • Adhere to social distance protocols put in place by the event organizers and respect others' personal space.
  • Go to the Hotel's First Aid office (or equivalent) at any time if you feel unwell or are experiencing flu-like symptoms.
  • Failure to follow local health authority requirements at the time of the meeting – Individual will be asked to leave the meeting and will not receive a refund

​Post-event

Based on current contact tracing advice from many health authorities, if you test positive for COVID-19 up to 14 days after returning home, please contact the meeting/event organizers to advise them.


What to Wear

CAI's Annual Conference and Exposition is a professional event, so business ​casual wear is ​encouraged. 

Consent to Use of Photographic Images
Registration and attendance at, or participation in, CAIs Annual Conference & Exposition constitutes an agreement by the registrant to CAI's use and distribution (both now and in the future) of the registrant or attendee's image or voice in photographs, videotapes, electronic reproductions and audiotapes.

Exhibit Eligibility
​Exhibiting companies will be limited to those providing services, products or publications that are directly applicable to managers of community associations, homeowner leaders in community associations and business partners that service community associations.

Terms and Policies
Full payment must be received before CAI holds expo booth space. CAI reserves the right to refuse any exhibitor and/or sponsorship application or to cancel any prepaid exhibitor and/or sponsorship it deems appropriate to avoid conflicts of interest. CAI will refund payments for canceled sponsorships. Sponsorship refunds or cancellations cannot be made after any promotional materials have been created.

Cancellation
All payments will be refunded if notification of cancellation is received in writing by March 15, 2021. No refunds will be made after March 15, 2021. Email cancellation request to Lauren Piontek, lpiontek@caionline.org and Carly Reid, creid@caionline.org.​

Staffing of Exhibits
Exhibits must be staffed at all times during exhibit hours. CAI requests strict adherence to the opening and closing hours. It is imperative that no exhibitor begins dismantling, packing or teardown of their space until end of expo hours on Friday, August 20.


​Failure to Occupy Space
Space not occupied by the close of the installation period will be forfeited, and space may be resold, reassigned or used by CAI. No refunds will be made for failure to occupy space.

Private Party Policy
All hospitality suites and hosted events must be approved by CAI. Hospitality suites/hosted events are not permitted during official conference activities. Non-exhibiting companies/groups/individuals are not permitted to host OR attend events at the official hotel during the conference. Contact Holly Carson, CMP, Director of Meetings, with your requests, hcarson@caionline.org

CAI Suitcasing Policy
​CAI has a no-tolerance policy regarding “suitcasing," which describes the practice by nonexhibiting companies or individuals of soliciting sales or sales leads in conference hotel, on the tradeshow floor, in the aisles or lobbies and/or representing their services or soliciting conference participants for conflicting social activities (including Chapter Party) and wearing company logo wear. This also applies to Virtual Attendees. The use of company logos on virtual backgrounds, wearing logo clothing virtually, and solicitation to sell your product virtually in the conference platform is considered suitcasing.

​Nonexhibiting suppliers participating in the conference as attendees or speakers are prohibited from soliciting business on the tradeshow floor, in or after sessions, in the conference hotel, or in the conference virtual platform.

It is considered bad form to conduct business outside of your booth. Talking to clients or prospects in or in front of someone else's booth is also a violation of CAI policy and will not be tolerated. All parts of the exhibit must remain in exhibitor's assigned space. No exhibit will be allowed to infringe upon aisle space.

Violators of these policies will be ejected from the show and charged the single-booth rate ($2,300), which must be paid prior to registering as an attendee, exhibitor, or sponsor at any future CAI conference or other event. In addition, CAI will have the hotel cancel the illegal function at violator's expense.


Anti-Harrassment Policy​

In order to provide all participants at events, including members and other attendees, speakers, exhibitors, sponsors, employees, and volunteers, the opportunity to interact professionally and benefit from the event, CAI is committed to providing a safe and productive environment free of discrimination, hostility, harassment, and retaliation based on race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, or any other characteristic protected by law. CAI has a zero-tolerance policy for discrimination, harassment, and retaliation and is committed to enforcing this policy at all CAI events. Visit www.caionline.org/anti-harassment for the full policy.