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Exhibitor & Sponsor Registration, Pricing and Details

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EXHIBITOR AND SPONSOR CONTACTS

​​Lauren Piontek
Director of Strategic Partnerships & Sales
443 928 8840
lpiontek@caionline.org
​Lauren is your first-stop for all exhibitor/sponsorship questions. She can help find the best course of action for your company to help you get the most out of your exhibitor/sponsor registration.
​Carly Reid
Sr. Manager, Meetings
703 868 8704
creid@caionline.org
​Carly can help with any logistical questions - booth selection, booth staff, expo set-up, hotel questions, etc.​


​​SPONSORSHIP INFORMATION AND PRICING WILL BE POSTED SHORTLY!
​​

EXHIBITOR PRICING​

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Single Booth
  • 2 Booth Staff MAX
  • 10' Wide x 8' Deep
  • 80 sf

$2,300 Member
$2,750 Non Member​​


Double Booth​
  • 4 Booth Staff MAX
  • 20' Wide x 8' Deep
  • 160 sf

Double Booth Endcap

  • 4 Booth Staff MAX
  • 16' Wide x 10' Deep​
  • 160 sf

$3,900 Member
$5,500 Non Member​​


Triple Booth
  • 6 Booth Staff MAX
  • 30' Wide x 8' Deep
  • 240 sf

$5,500 Member
$8,250 Non Member​


Quad Booth
  • 8 Booth Staff MAX
  • 16' Wide x 20' Deep
  • 320 sf​

$6,700 Member​
$11,000 Non Member​​​​



​​​​BOOTH SELECTION
CLICK HERE FOR THE​ LIVE EXPO HALL FLOORPLAN!
​Booth selection order is based on a first-come, first-served basis. After exhibitor registration payment is processed, you will receive an email via eShow wit​h your date/time to select your booth (be sure to check your SPAM folder). There will be a link an​d password provided and you'll be able to view the floorplan and current booth availability.

​Note: the Expo Hall floorplan is a LIVE document – CAI CANNOT guarantee the booths that are available today, will be available once it is your turn to select. CAI does NOT reserve booths.


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​​EXHIBITOR SCHEDULE & EXPO HALL HOURS
The expo will be open for three hours on Thur, Augsust 19 and Fri, August 20. ​Exact times will be confirmed at a later date. We encourage exhibitors to arrive on Wednesday (by early afternoon) so you can participate and network at the Wednesday Welcome Reception. For those not attending the Friday Night Backyard Bash, exhibitors can leave any ​time after Friday's expo hall hours end.​

EXHIBIT SPACE INCLUDES

  • 6' draped table
  • 8' backdrop
  • 3' side drapes
  • Carpeting
  • Trash can
  • Chair
  • Sign with exhibitor name and booth number
  • Wednesday Welcome Reception for booth personnel 
  • Lunch for booth personnel ​Thursday and Friday

  • Electricity is not included
  • Education sessions, General Sessions and the ​Friday Night Backyard Bash are not included. Please see below (Exhibitor Additions) to add any of these items to your registration


EXIBITOR PERSONNEL RULES

  • Two booth staff are included per booth contracted (Single=2 staff; Double=4 staff; Triple=6 staff; and Quad=8 staff)
  • As we get closer to the conference dates, you will receive an email via Carly Reid asking to confirm your booth staff​
  • Badges are required to enter the expo hall. Security will be provided​


EXIBITOR ADDITIONS
​Participate a Mystery Booth Exhibitor and get attendees to your booth! Cost is $100. 

  • Pay $100 to participate as a Mystery Booth​ Exhibitor
  • Your company is in the mystery booth flyer and has a mystery booth table stand to display at your booth (CAI to provide the stand)
  • Attendees will stop by your booth and drop off their business cards (you provide bowl or vase)
  • Companies are drawn on Thursday and Friday as a Mystery Booth Exhibitor
  • The booth winners then pick a card from their bowl of attendee cards
  • Winning exhibitors will give away cash to the winning attendee​

Conference Registration - Earn CEUs
  • ​​​Discounted Exhibitor Full Conference Registration: $465pp* – Includes access to the education sessions, General Sessions and the Friday Night Backyard Bash.​ Contact Carly Reid for Discount Code - creid@caionline.org​​
    *Discount Code is only applicable to staff of exhibiting companies​

Friday Night Backyard Bash
  • ​​​$100pp by July 20; $115pp after July 20


EXHIBITOR THIRD-PARTIES

  • Willwork - Exhibit Services Company. The expo kit will be available at a later date. We will email exhibitors the kit directly once confirmed 
  • eShow - Exhibitor Management Company/booth selection system/live expo hall map


BUSINESS PARTNER LOGOS & GUIDELINES


EXHIBITOR ROOM POACHING SCAM

CAI would like to warn exhibitors and delegates that CAI's Annual Conference exhibitors have been targeted by unknown companies offering services or lower sleeping room rates. Should you receive an email or phone call from an unfamiliar source, please note that these entities are in no way affiliated with CAI, nor our official conference hotel. Anything offered should be considered inaccurate and fraudulent.

The use of our association name and show name by these companies has been made without CAI's consent.  We encourage you to contact the CAI Events Team when receiving these types of solicitations from unpleasant sources, so we can be made aware that you are being targeted. ​​


EXHIBITOR & SPONSOR POLICIES and FAQS

Safety Policy & Protocols:
​Please see our Safety Protocols webpage​ for up-to-date information

What to Wear: 

CAI's Annual Conference and Exposition is a professional event, so business ​casual wear is ​encouraged. 

Consent to Use of Photographic Images: 
Registration and attendance at, or participation in, CAIs Annual Conference & Exposition constitutes an agreement by the registrant to CAI's use and distribution (both now and in the future) of the registrant or attendee's image or voice in photographs, videotapes, electronic reproductions and audiotapes.

Exhibit Eligibility:
​Exhibiting companies will be limited to those providing services, products or publications that are directly applicable to managers of community associations, homeowner leaders in community associations and business partners that service community associations.

Terms and Policies:
Full payment must be received before CAI holds expo booth space. CAI reserves the right to refuse any exhibitor and/or sponsorship application or to cancel any prepaid exhibitor and/or sponsorship it deems appropriate to avoid conflicts of interest. CAI will refund payments for canceled sponsorships. Sponsorship refunds or cancellations cannot be made after any promotional materials have been created.

Cancellation
All payments will be refunded if notification of cancellation is received in writing by March 15, 2021. No refunds will be made after March 15, 2021. Email cancellation request to Lauren Piontek, lpiontek@caionline.org and Carly Reid, creid@caionline.org.​

Staffing of Exhibits – Exhibits must be staffed at all times during exhibit hours. CAI requests strict adherence to the opening and closing hours. It is imperative that no exhibitor begins dismantling, packing or teardown of their space until end of expo hours on Friday, August 20.

Failure to Occupy Space: Space not occupied by the close of the installation period will be forfeited, and space may be resold, reassigned or used by CAI. No refunds will be made for failure to occupy space.

Private Party Policy - All hospitality suites and hosted events must be approved by CAI. Hospitality suites/hosted events are not permitted during official conference activities. Non-exhibiting companies/groups/individuals are not permitted to host OR attend events at the official hotel during the conference. Contact Holly Carson, CMP, Director of Meetings, with your requests, hcarson@caionline.org

CAI Suitcasing Policy - CAI has a no-tolerance policy regarding “suitcasing," which describes the practice by nonexhibiting companies or individuals of soliciting sales or sales leads in conference hotel, on the tradeshow floor, in the aisles or lobbies and/or representing their services or soliciting conference participants for conflicting social activities (including Chapter Party) and wearing company logo wear.

​Nonexhibiting suppliers participating in the conference as attendees or speakers are prohibited from soliciting business on the tradeshow floor, in or after sessions, or in the con​ference hotel.

It i​s considered bad form to conduct business outside of your booth. Talking to clients or prospects in or in front of someone else's booth is also a violation of CAI policy and will not be tolerated. All parts of the exhibit must remain in exhibitor's assigned space. No exhibit will be allowed to infringe upon aisle space.

Violators of these policies will be ejected from the show and charged the single-booth rate ($2,100), which must be paid prior to registering as an attendee, exhibitor, or sponsor at any future CAI conference or other event. In addition, CAI will have the hotel cancel the illegal function at violator's expense.​


Anti-Harrassment Policy​

​Community Associations Institute (“CAI”) is committed to providing a professional environment that is free from harassment and discrimination in which all individuals, including employees, members, and volunteers, are treated with respect and dignity. Each individual has the right to work in a professional atmosphere free from unlawful harassment, discrimination, and retaliation.

This policy applies to conduct by employees, members, and volunteers of CAI, including board, council, and committee members, and applies to complaints of harassment that involve employees, members, and volunteers of CAI at all CAI events including, without limitation, board, council, and committee meetings, conferences, and all other CAI programs and events.

In order to provide all participants at events, including members and other attendees, speakers, exhibitors, sponsors, employees, and volunteers, the opportunity to interact professionally and benefit from the event, CAI is committed to providing a safe and productive environment free of discrimination, hostility, harassment, and retaliation based on race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, or any other characteristic protected by law.

CAI has a zero-tolerance policy for discrimination, harassment, and retaliation and is committed to enforcing this policy at all CAI events.

Equal Opportunity
It is CAI’s policy to ensure equal opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, or any other characteristic protected by law. CAI prohibits all such discrimination and harassment.

Harassment Defined
Harassment on the basis of any protected characteristic is strictly prohibited. Harassment includes verbal, written, or physical conduct that denigrates or shows hostility toward an individual on the basis of any of the above listed protected factors and that: (1) has the purpose or effect of creating an intimidating, hostile, or offensive environment; (2) has the purpose or effect of interfering with an individual’s performance or ability to participate in CAI events; or (3) otherwise affects an individual’s ability to participate in CAI events and activities.

Harassing conduct includes epithets, slurs, or negative stereotyping; threatening, intimidating, or hostile acts; denigrating jokes, offensive texts, and emails.

Sexual harassment means any unwelcome conduct, comment, gesture, or contact of a sexual nature, whether on a one-time basis or in a continuous series of incidents that might reasonably be expected to offend, embarrass, or offend an individual. Sexual harassment also includes any unwelcome sexual advances, requests for sexual favors, and other verbal or physical unwelcome conduct.

Prohibited Conduct
As a professional organization, CAI is committed to diversity, equity, professional treatment of ideas, and respectful treatment of all members, volunteers, and employees at all CAI events. CAI seeks to provide a professional atmosphere in which diverse participants may learn, network, and participate in an environment of mutual respect. Conduct that is prohibited includes:

• Harassment or intimidation based on race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, or any other characteristic protected by law
• Sexual harassment or intimidation, including unwelcome sexual attention, stalking, or unsolicited physical contact
• Harassment, intimidation, or coercion based upon a position as a board member, committee member or any position of influence
• Abusive, lewd, or threatening conduct
• Bullying, harassment or unprofessional conduct toward employees, volunteers, members, or other participants at CAI events
• Physical violence or threats of violence
• Sexually charged communications or conduct

Reporting Acts of Discrimination, Harassment or Retaliation
CAI cannot take action to stop conduct if it does not know of the conduct. CAI encourages reporting of all perceived incidents of discrimination, harassment, or retaliation, regardless of the offender’s identity or position. Individuals who believe they have been the victim of such conduct should report their concerns to CAI’s Chief Executive Officer or President. In addition, CAI encourages individuals to advise the offender that his or her conduct is unwelcome and to request that it be discontinued, if they feel comfortable so doing.

CAI encourages the prompt reporting of complaints of concerns so that immediate action can be taken, if appropriate. An individual making a complaint may be asked to put the complaint in writing.

In the event that an individual feels that his or her physical safety is in jeopardy, CAI encourages the individual to contact the appropriate law enforcement agency to make a report.

​Any reported allegations of harassment, discrimination, or retaliation will be investigated promptly. The investigation may include individual interviews with the parties involved as well as witnesses to the conduct.

CAI will maintain confidentiality to the extent consistent with appropriate investigation and corrective action.

If it is determined that an individual has engaged in prohibited conduct, CAI shall determine the appropriate action to be taken, which may include, but is not limited to:
• Private reprimand
• Expulsion from the CAI event without warning or refund
• Implementation of conditions upon attendance at future CAI events
• Removal of the individual as a board, council, or committee member
• Restriction from attendance at future CAI events
• Revocation of membership in CAI

Retaliation
Retaliation against an individual for reporting harassment or discrimination or for participating in an investigation of a claim of harassment or discrimination is a serious violation and is strictly prohibited. Acts of retaliation should be reported immediately and will be promptly addressed.​