EXPO HALL - SOLD-OUT
Contact Lauren Piontek to be placed on the waiting list.
SPONSOR CONTACTS
Lauren Piontek
Director of Strategic Partnerships and Sales
703 970 9253 direct
lpiontek@caionline.org
| Lauren is your first-stop for all exhibitor/sponsorship questions. She can help find the best course of action for your company to help you get the most out of your exhibitor/sponsor registration.
|
Carly Reid, CMP, CAE
Director of Program Logistics and Exhibitor Relations
703 868 8704 cell
creid@caionline.org
| Carly can help with any logistical questions - booth selection, booth staff, expo set-up, hotel questions, sponsorship fulfillment, expectations, etc. |
BEWARE OF SCAMS:
There are two primary scams in the association industry from fake third parties.
- Room Reservations: If you receive an email from a third party about booking your room delete it as it's a SCAM. They want your credit card number. Sometimes the third party emails look real, they are NOT.
CAI works directly with the conference hotel to create an online reservations link with the CAI discounted rate. CAI does not work with a third party company to book rooms.
Most recent scam is coming from ExhibitorsHub.com. They do not represent CAI or Rosen Shingle Creek.
- Purchase Attendee List: Attendees and Exhibitors receive solicitations to purchase attendees lists for our events. CAI does not sell our attendee list. Delete this email, it's a SCAM.
Most recent scam is coming from FortuneProspect.com.
CAI sends our exhibitors and sponsors the list of attendees mailing list (and emails if attendee has opted in).
AVAILABLE SPONSORSHIP
OPPORTUNITIES
Security Sponsorship $10,000 (Limited to 1)
Onsite Prescence + Promotion
- Single booth in the expo hall
- (3) booth reps (access to expo hall and Wednesday Welcome Reception)
- Promotional insert in registration bags
- Company recognition in onsite conference brochure
- 24/7 expo hall security
Marketing + Communications
- Company logo and weblink on conference website and app
- Company logo and weblink via event digital and marketing communications
- Pre/Post conference attendee mailing list
| Item | Due Date | Specs |
| Company Logo | ASAP | JPEG and EPS formats |
| Promotional Reg Bag Insert | April 8, 2022 | One-sheet marketing piece OR fun give-away item with company branding. 1000 count. Mail to Carly Reid at 6402 Arlington Blvd, Suite 500, Falls Church, VA 22042 |
ice cream station $5,500 (ONE AVAILABLE)
Opportunity to sponsor refreshing ice cream station during registration hours on Wednesday from 3-5pm to welcome CAI attendees to the event!
Onsite Prescence
Marketing/Promotion
- Company logo listed with ice cream break description in the onsite brochure
- Company recognition under Thank You to Our Sponsors page in onsite brochure
- Company logo listed ice cream break description on the conference website
- Company logo and weblink on conference website and app
- Company logo via event digital and marketing communications
Morning Coffee sponsorship $4,000/day (Friday AVAILABLE)
Onsite Prescence
Marketing/Promotion
- Company logo listed with coffee break description in the onsite brochure
- Company recognition under Thank You to Our Sponsors page in onsite brochure
- Company logo listed coffee break description on the conference website
- Company logo and weblink on conference website and app
- Company logo and weblink via event digital and marketing communications
Exhibitor Spotlight Eblast sponsorship $3,500 limited to 5 (TWO AVAILABLE)
- Select from pre-conference, during-conference OR post-conference
- First-come, first-serve
- One dedicated email sent to all conference attendees to showcase your company's product and/or services and set up meetings or follow up with attendees
| Item | Due Date | Specs |
| Company Logo | ASAP | JPEG and EPS formats |
| eBlast | April 22, 2022
Scheduled eblast Date: Week before, week of conference or week after | Please reference CAI Guidelines |
Information Distribution sponsorship $1,000 limited to 10 (FOUR AVAILABLE)
| Item | Due Date | Specs |
| Promotional Reg Bag Insert | April 8, 2022 | One-sheet marketing piece OR fun give-away item with company branding. 1000 count. Mail to Carly Reid at 6402 Arlington Blvd, Suite 500, Falls Church, VA 22042 |
CLICK HERE TO VIEW THE SPONSORSHIP PROSPECTUS
POLICIES
What to Wear
CAI's Annual Conference and Exposition is a professional event, so business casual wear is encouraged.
Consent to Use of Photographic Images
Registration and attendance at, or participation in, CAIs Annual Conference & Exposition constitutes an agreement by the registrant to CAI's use and distribution (both now and in the future) of the registrant or attendee's image or voice in photographs, videotapes, electronic reproductions and audiotapes.
Exhibit Eligibility
Exhibiting companies will be limited to those providing services, products or publications that are directly applicable to managers of community associations, homeowner leaders in community associations and business partners that service community associations.
Terms and Policies
Full payment must be received before CAI holds expo booth space. CAI reserves the right to refuse any exhibitor and/or sponsorship application or to cancel any prepaid exhibitor and/or sponsorship it deems appropriate to avoid conflicts of interest. CAI will refund payments for canceled sponsorships. Sponsorship refunds or cancellations cannot be made after any promotional materials have been created.
All payments will be refunded if notification of cancellation is received in writing by March 11, 2022. No refunds will be made after March 11, 2022. Email cancellation requests to Lauren Piontek, lpiontek@caionline.org and Carly Reid, creid@caionline.org.
Staffing of Exhibits
Exhibits must be staffed at all times during exhibit hours. CAI requests strict adherence to the opening and closing hours. It is imperative that no exhibitor begins dismantling, packing or teardown of their space until end of expo hours on Friday, May 6.
Failure to Occupy Space
Space not occupied by the close of the installation period will be forfeited, and space may be resold, reassigned or used by CAI. No refunds will be made for failure to occupy space.
Private Party Policy
All hospitality suites and hosted events must be approved by CAI. Hospitality suites/hosted events are not permitted during official conference activities. Non-exhibiting companies/groups/individuals are not permitted to host OR attend events at the official hotel during the conference. Contact Carly Reid at creid@caionline.org with any requests.
CAI Suitcasing Policy
CAI has a no-tolerance policy regarding “suitcasing," which describes the practice by nonexhibiting companies or individuals of soliciting sales or sales leads in conference hotel, on the tradeshow floor, in the aisles or lobbies and/or representing their services or soliciting conference participants for conflicting social activities (including Chapter Party) and wearing company logo wear. This also applies to Virtual Attendees. The use of company logos on virtual backgrounds, wearing logo clothing virtually, and solicitation to sell your product virtually in the conference platform is considered suitcasing.
Nonexhibiting suppliers participating in the conference as attendees or speakers are prohibited from soliciting business on the tradeshow floor, in or after sessions, in the conference hotel, or in the conference virtual platform.
It is considered bad form to conduct business outside of your booth. Talking to clients or prospects in or in front of someone else's booth is also a violation of CAI policy and will not be tolerated. All parts of the exhibit must remain in exhibitor's assigned space. No exhibit will be allowed to infringe upon aisle space.
Violators of these policies will be ejected from the show and charged the single-booth rate ($2,300), which must be paid prior to registering as an attendee, exhibitor, or sponsor at any future CAI conference or other event. In addition, CAI will have the hotel cancel the illegal function at violator's expense.
Anti-Harrassment Policy
In order to provide all participants at events, including members and other attendees, speakers, exhibitors, sponsors, employees, and volunteers, the opportunity to interact professionally and benefit from the event, CAI is committed to providing a safe and productive environment free of discrimination, hostility, harassment, and retaliation based on race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, or any other characteristic protected by law. CAI has a zero-tolerance policy for discrimination, harassment, and retaliation and is committed to enforcing this policy at all CAI events. Visit www.caionline.org/anti-harassment for the full policy.