Welcome to the December 2018 issue of CAI’s e-newsletter! Read the full articles below.
As you look at your association's current rules, ask yourself: Does the rule still make sense?
Is it reasonable? If a rule is reasonable, community members are more likely to comply with it. And, if there's a legal challenge, a judge is more likely to allow it. Better yet, a reasonable rule protects and preserves relationships among homeowners.
Is the rule enforceable? If your association has no real way to attain compliance, you may need to eliminate or restate a rule.
Is the rule legal? Make sure the rule is consistent with current law. An annual legal audit is good if your state legislature is active in adopting rules that affect community associations.
Inevitably, someone will break a community rule. When this happens, the association should inform the resident about the problem and follow a due-process procedure. This means that it is the association's responsibility to always notify a resident of alleged violations before taking any action. Common practice is to send a written notice describing the possible rule violation and ask the resident to correct the problem voluntarily by a specific date. These notices also explain any action the association may take if the violation isn't corrected.
Any time a notice is sent to a resident, the board should hear the resident's point of view. These meetings give the resident and the board an opportunity to discuss rule violations informally and arrive at a solution.
>>Do your rules need a checkup? Find out by downloading your free copy of CAI's Renovating Old Rules Checklist here .
Managing the association's finances is one of the board's most important duties, but it doesn't have to be complicated. The board has the fiduciary duty to protect assets, budget and save responsibly, plan for the future, invest wisely, and observe laws and regulations (like this one) that affect association resources.
Board members fulfill their fiduciary duty by:
>>To learn even more strategies and guidelines for preparing an association budget, watch CAI's webinar: Tight Budgets, Tough Choices: Making Responsible Decisions.
Community Association Managers International Certification Board (CAMICB) Executive Director John Ganoe, CAE, points out the substantial differences between community association managers and property managers in the organization's blog, CMCA Corner. Ganoe notes that while these two roles are usually lumped together, what they manage and who they manage can be very different.
>>Read “Understanding the Important Distinction Between Community Association Managers and Property Managers."
CAI's Advocacy Blog examines the Eighth Amendment: Excessive bail shall not be required, nor excessive fines imposed, nor cruel and unusual punishments inflicted. Our Founding Fathers weren't thinking about community associations when writing the Constitution, but there are some similarities to association fines and due process. You might consider this guidance when renovating your old rules.
>>Read the blog post here.
Retired community association management professionals can still list the credentials they worked hard to obtain even when they are no longer practicing within the field. CAI's retired status does not require designees to meet continuing education requirements for their respective designations, and they pay a reduced annual maintenance fee. Once granted this status, designees should include “-Retired" after their designations in print. For more information, please email email@example.com.
CAI's sister organization, Community Association Managers International Certification Board (CAMICB), also offers a retirement status for the Certified Manager of Community Associations (CMCA®) program. Go to www.camicb.org/retired for more information.
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CAI has three versions of an email signature that you can add today. Learn what the options are and how to incorporate them into your future messages—graphics included!
>>Access them here!
Your meetings can be more successful by taking simple steps to eliminate chaos and confusion. In this webinar, you'll learn seven easy strategies for running productive and orderly meetings. >>Register Here.
In this webinar, you’ll learn the necessary tools and strategies to limit and mitigate risk, including how to ue technology, training, and policies to improve overall resident satisfaction.
This unique opportunity to discuss emerging trends and legislative issues important to the practice of community association law is presented annually by CAI's College of Community Association Lawyers.>>Register today at www.caionline.org/lawseminar19.
Florida community managers, homeowners and association board members, and business partners will join together for an event that focuses on engaging in advocacy efforts and discussing legislative trends and hot topics that affect all aspects of community association living.