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Sponsor Registration & Details

​​​​​​SPONSOR CONTACT​S

​​Lauren Piontek
Director of Strategic Partnerships and​ Sales
703 970 9253 direct​
lpiontek@caionline.org​
​Lauren is your first-stop for all exhibitor/sponsorship questions. She can help find the best course of action for your company to help you get the most out of your exhibitor/sponsor registration.
​Carly Reid, CMP, CAE​
Director of Program Logistics and Exhibitor Relations​
703 868 8704 cell
creid@caionline.org
​Carly can help with any logistical questions - booth selection, booth staff, expo set-up, hotel questions, sponsorship fulfillment, expectations, etc.​

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PROOF OF VACCINATION REQUIRED: CAI is requiring proof of COVID-19 vaccination for all attendees, exhibitors, sponsors and CAI staff attending the 2022 Annual Conference. Please see our Safety Page and FAQs for additional information.

​​​​SPONSORSHIP OPPORTUNITIES

​Platinum Sponsorship $20,000 SOLD-OUT!

Onsite Prescence + Promotion​

  • Quad booth in expo hall
  • (12) booth reps (access to expo hall and Wednesday Welcome Reception)
  • (4) Full conference registrations (access to General Sessions, education sessions and Fri Backyard Bash)
  • Promotional insert in registration bags
  • Company recognition from CAI's President, BOT, at opening general session
  • Company logo displayed on screen at both general sessions during audience entry (12 seconds)
  • Company recognition in onsite conference brochure
  • Company branding and recognition via onsite signage

Ads

  • Full page ad in May/June issue of Common Ground Magazine
  • Ad in onsite conference brochure
  • Banner ad on conference website/App

Marketing + Communications

  • Dedicated sponsored eblast to all conference attendees
  • Dedicated social media post on CAI platforms prior to the event
  • Company logo and weblink on conference website and app
  • Company logo and weblink via event digital and marketing communications
  • Pre/Post conference attendee mailing list 
  • Company logo on attendee registration bags
     
ItemDue DateSpecs
Company LogoASAPJPEG and EPS formats
Common Ground AdMarch 15, 20228.25" wide x 10.5" tall
Onsite Conference Brochure AdMarch 15, 20224.75" wide x 7.5" tall
Banner Ad | Conference Website/AppASAP1200 x 20 jpeg or png
eBlastDue: April 22, 2022
Scheduled eblast Date: Week before or week of conference
Please reference CAI Guidelines attached
Social Media PostDue: April 22, 2022
Scheduled eblast Date: Week before or week of conference
Please reference CAI Guidelines attached
Promotional Reg Bag InsertApril 8, 2022One-sheet marketing piece OR fun give-away item with company branding. 1000 count. Mail to Carly Reid at 6402 Arlington Blvd, Suite 500, Falls Church, VA 22042



Gold Sponsorship $12,000 (Limited to 6, Available 2)

Onsite Prescence + Promotion

  • Double booth in expo hall
  • (6) booth reps (access to expo hall and Wednesday Welcome Reception)
  • (2) Full conference registrations (access to General Sessions, education sessions and Fri Backyard Bash)
  • Promotional insert in registration bags
  • Company recognition from CAI's President, BOT, at opening general session
  • Company logo displayed on screen at both general sessions during audience entry (6 seconds)
  • Company recognition in onsite conference brochure
  • Company branding and recognition via onsite signage

 Ads

  • Half Page ad in May/June issue of Common Ground Magazine
  • Full page ad in onsite conference brochure

 Marketing + Communications

  • Inclusion in sponsored eblast to all conference attendees
  • Sponsored social media post on CAI platforms prior to the event
  • Company logo and weblink on conference website and app
  • Company logo and weblink via event digital and marketing communications
  • Pre/Post conference attendee mailing list
ItemDue DateSpecs
Company LogoASAPJPEG and EPS formats
Common Ground AdMarch 15, 20227" x 4 3/4 “ 
Onsite Conference Brochure AdMarch 15, 20224.75" wide x 7.5" tall
eBlastN/A
Scheduled eblast Date: Week before or week of conference
CAI creates this
Social Media PostN/A
Scheduled eblast Date: Week before or week of conference
Please reference CAI Guidelines
Promotional Reg Bag InsertApril 8, 2022One-sheet marketing piece OR fun give-away item with company branding. 1000 count. Mail to Carly Reid at 6402 Arlington Blvd, Suite 500, Falls Church, VA 22042​

 


Name Badge Sponsorship $12,000 SOLD-OUT!

 Onsite Prescence + Promotion

  • Single booth in expo hall
  • (3) booth reps (access to expo hall and Wednesday Welcome Reception)
  • Company recognition in onsite conference brochure

Marketing + Communications

  • Pre/Post conference attendee mailing list
  • Company logo and weblink on conference website and app
  • Company logo and weblink via event digital and marketing communications

ItemDue DateSpecs
Company LogoASAPJPEG and EPS formats

 ​


Keynote Speaker Sponsorship $12,000 SOLD-OUT!

Onsite Prescence + Promotion

  • Single booth in expo hall
  • (3) booth reps (access to expo hall and Wednesday Welcome Reception)
  • Opportunity to introduce the keynote speaker (60 seconds)
  • 30 second promotional video played during keynote session
  • Company recognition from CAI's President, BOT, at opening general session
  • Promotional insert in registration bags
  • Company logo listed with the keynote speaker in onsite brochure schedule of events
  • Company recognition in onsite conference brochure
  • Company branding and recognition via onsite signage

Marketing + Communications

  • Company logo and weblink listed with the keynote speaker description on conference website
  • Branding/recognition in Keynote marketing and promotion via social media
  • Pre/Post conference attendee mailing list
  • Company logo and weblink on conference website and app
  • Company logo and weblink via event digital and marketing communications
ItemDue DateSpecs
Company LogoASAPJPEG and EPS formats
Promotional videoApril 8, 2022mp4 file, 30 seconds
Promotional Reg Bag InsertApril 8, 2022One-sheet marketing piece OR fun give-away item with company branding. 1000 count. Mail to Carly Reid at 6402 Arlington Blvd, Suite 500, Falls Church, VA 22042
Company staff who will intro speakerApril 8, 2022Please email me their first, last names and title

 


Security Sponsorship $10,000 (Limited to 1)

Onsite Prescence + Promotion​

  • Single booth in the expo hall
  • (3) booth reps (access to expo hall and Wednesday Welcome Reception
  • Promotional insert in registration bags
  • Company recognition in onsite conference brochure
  • 24/7 expo hall security

 Marketing + Communications

  • Company logo and weblink on conference website and app
  • Company logo and weblink via event digital and marketing communications
  • Pre/Post conference attendee mailing list
ItemDue DateSpecs
Company LogoASAPJPEG and EPS formats
Promotional Reg Bag InsertApril 8, 2022One-sheet marketing piece OR fun give-away item with company branding. 1000 count. Mail to Carly Reid at 6402 Arlington Blvd, Suite 500, Falls Church, VA 22042

 ​


WiFi SponsorSHIP $10,000 SOLD-OUT!

Onsite Prescence + Promotion

  • Company name included in Wi-Fi password
  • Single booth in the expo hall
  • (3) booth reps (access to expo hall and Wednesday Welcome Reception
  • Company branding and recognition via onsite signage
  • Company recognition in onsite conference brochure

Marketing + Communications

  • Dedicated sponsored eblast to all conference attendees
  • Pre/Post conference attendee mailing list
ItemDue DateSpecs
Company LogoASAPJPEG and EPS formats
eBlastDue: April 22, 2022
Scheduled eblast Date: Week before or week of conference
Please reference CAI Guidelines​



Backyard Bash + Awards Sponsorship $8,000 SOLD-OUT!

Onsite Prescence + Promotion

  • Single booth in the expo hall​
  • (3) booth reps (access to expo hall and Wednesday Welcome Reception)
  • (4) reps at the Backyard Bash
  • Recognition by CAI's President, BOT, at the Backyard Bash
  • 30 second promotional video played during Backyard Bash
  • Company logo displayed on screen during the Backyard Bash
  • Opportunity to provide branded swag on tables
  • Opportunity to choose a signature drink and brand it to your company
  • Promotional insert in registration bags
  • Company recognition in onsite conference brochure
  • Company branding and recognition via onsite signage

 Ads

  • Full page ad in Awards Brochure

 Marketing + Communications

  • Pre/Post conference attendee mailing list
  • Company logo listed with the Backyard Bash in Onsite Brochure schedule of events
  • Company logo and weblink on conference website and app
  • Company logo and weblink via event digital and marketing communications
​ItemDue DateSpecs
Company LogoASAPJPEG and EPS formats
Awards Program AdApril 8, 20224.75" wide x 7.5" tall
Promotional VideoApril 8, 2022mp4 file, 30 seconds
Promotional Reg Bag InsertApril 8, 2022One-sheet marketing piece OR fun give-away item with company branding. 1000 count. Mail to Carly Reid at 6402 Arlington Blvd, Suite 500, Falls Church, VA 22042

 
 

PCAM Reception Sponsorship $8,000 ​SOLD-OUT!

Onsite Prescence + Promotion

  • Single booth in the expo hall
  • (3) booth reps (access to expo hall and Wednesday Welcome Reception)
  • (4) reps at the reception
  • Stage recognition by CAI's President, Board of Trustees, during the reception
  • 30 second promotional video played during the reception
  • Company logo displayed on screen during the reception
  • Opportunity to provide branded swag on tables
  • Opportunity to have a raffle
  • Opportunity to choose a signature drink from options provided by CAI and name it
  • Promotional insert in registration bags
  • Company logo listed with the PCAM Reception in onsite brochure schedule of events
  • Company recognition in onsite conference brochure
  • Company branding and recognition via onsite signage

​Marketing + Communications

  • Pre/Post conference attendee mailing list
  • Company logo and weblink on conference website and app
  • Company logo and weblink via event digital and marketing communications
  • Company logo and weblink on conference website and app
ItemDue DateSpecs
Company LogoASAPJPEG and EPS formats
Promotional VideoApril 8, 2022mp4 file, 30 seconds
Promotional Reg Bag InsertApril 8, 2022One-sheet marketing piece OR fun give-away item with company branding. 1000 count. Mail to Carly Reid at 6402 Arlington Blvd, Suite 500, Falls Church, VA 22042

 
 
Charging Lounge Sponsorship $6,000 sold-out! 

Onsite Prescence + Promotion

  • Company branding and recognition via onsite signage in the lounge
  • Promotional insert in registration bags
  • Company recognition in onsite conference brochure schedule of events

 Marketing + Communications

  • Pre/Post conference attendee mailing list
ItemDue DateSpecs
Company LogoASAPJPEG and EPS formats
Promotional Reg Bag InsertApril 8, 2022One-sheet marketing piece OR fun give-away item with company branding. 1000 count. Mail to Carly Reid at 6402 Arlington Blvd, Suite 500, Falls Church, VA 22042

 ​


CEO-MC/Large-Scale Managers Lounge sponsorship $5,000 sold-out!

Onsite Prescence + Promotion

  • Company branding and recognition via onsite signage at lounge
  • Promotional insert in registration bags
  • Company recognition in onsite conference brochure schedule of events
  • Company branding and recognition via onsite signage at lounge entrance

 Marketing + Communications

  • Company logo and weblink on conference website and app
  • Company logo and/or recognition via event digital and marketing communications
  • Pre/Post conference attendee mailing list
ItemDue DateSpecs
Company LogoASAPJPEG and EPS formats
Promotional Reg Bag InsertApril 8, 2022One-sheet marketing piece OR fun give-away item with company branding. 1000 count. Mail to Carly Reid at 6402 Arlington Blvd, Suite 500, Falls Church, VA 22042

 
 ​

Morning Coffee sponsorship $4,000/day (Available Thursday OR Friday) 

Onsite Prescence

  • Onsite signage

 Marketing/Promotion

  • Company logo listed with coffee break description in the onsite brochure
  • Company recognition under Thank You to Our Sponsors page in onsite brochure
  • Company logo listed coffee break description on the conference website
  • Company logo and weblink on conference website and app
  • Company logo and weblink via event digital and marketing communications​


Exhibitor Spotlight Eblast sponsorship $3,500 limited to 5

  • 4 pre-conference, 4 during-conference, 4 post-conference
  • First-come, first-serve
  • One dedicated email sent to all conference attendees to showcase your company's product and/or services and set up meetings or follow up with attendees

 

ItemDue DateSpecs
Company LogoASAPJPEG and EPS formats
eBlastDue: April 22, 2022Please reference CAI Guidelines

 


Information Distribution sponsorship $1,000 limited to 10​

ItemDue DateSpecs
Promotional Reg Bag InsertApril 8, 2022One-sheet marketing piece OR fun give-away item with company branding. 1000 count. Mail to Carly Reid at 6402 Arlington Blvd, Suite 500, Falls Church, VA 22042

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​​POLICIES 

See our SAFETY page for the most up-to-date COVID-​19 policies and guidelines.​​​


What to Wear
CAI's Annual Conference and Exposition is a professional event, so business ​casual wear is ​encouraged. 

Consent to Use of Photographic Images
Registration and attendance at, or participation in, CAIs Annual Conference & Exposition constitutes an agreement by the registrant to CAI's use and distribution (both now and in the future) of the registrant or attendee's image or voice in photographs, videotapes, electronic reproductions and audiotapes.

Exhibit Eligibility
​Exhibiting companies will be limited to those providing services, products or publications that are directly applicable to managers of community associations, homeowner leaders in community associations and business partners that service community associations.

Terms and Policies
Full payment must be received before CAI holds expo booth space. CAI reserves the right to refuse any exhibitor and/or sponsorship application or to cancel any prepaid exhibitor and/or sponsorship it deems appropriate to avoid conflicts of interest. CAI will refund payments for canceled sponsorships. Sponsorship refunds or cancellations cannot be made after any promotional materials have been created.

Cancellation
All payments will be refunded if notification of cancellation is received in writing by March 11, 2022. No refunds will be made after March 11, 2022. Email cancellation requests to Lauren Piontek, lpiontek@caionline.org and Carly Reid, creid@caionline.org.​

Staffing of Exhibits
Exhibits must be staffed at all times during exhibit hours. CAI requests strict adherence to the opening and closing hours. It is imperative that no exhibitor begins dismantling, packing or teardown of their space until end of expo hours on Friday, May 6.


​Failure to Occupy Space
Space not occupied by the close of the installation period will be forfeited, and space may be resold, reassigned or used by CAI. No refunds will be made for failure to occupy space.

Private Party Policy
All hospitality suites and hosted events must be approved by CAI. Hospitality suites/hosted events are not permitted during official conference activities. Non-exhibiting companies/groups/individuals are not permitted to host OR attend events at the official hotel during the conference. Contact Carly Reid at creid@caionline.org with any requests.​

CAI Suitcasing Policy
​CAI has a no-tolerance policy regarding “suitcasing," which describes the practice by nonexhibiting companies or individuals of soliciting sales or sales leads in conference hotel, on the tradeshow floor, in the aisles or lobbies and/or representing their services or soliciting conference participants for conflicting social activities (including Chapter Party) and wearing company logo wear. This also applies to Virtual Attendees. The use of company logos on virtual backgrounds, wearing logo clothing virtually, and solicitation to sell your product virtually in the conference platform is considered suitcasing.

​Nonexhibiting suppliers participating in the conference as attendees or speakers are prohibited from soliciting business on the tradeshow floor, in or after sessions, in the conference hotel, or in the conference virtual platform.

It is considered bad form to conduct business outside of your booth. Talking to clients or prospects in or in front of someone else's booth is also a violation of CAI policy and will not be tolerated. All parts of the exhibit must remain in exhibitor's assigned space. No exhibit will be allowed to infringe upon aisle space.

Violators of these policies will be ejected from the show and charged the single-booth rate ($2,300), which must be paid prior to registering as an attendee, exhibitor, or sponsor at any future CAI conference or other event. In addition, CAI will have the hotel cancel the illegal function at violator's expense.


Anti-Harrassment Policy​

In order to provide all participants at events, including members and other attendees, speakers, exhibitors, sponsors, employees, and volunteers, the opportunity to interact professionally and benefit from the event, CAI is committed to providing a safe and productive environment free of discrimination, hostility, harassment, and retaliation based on race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, or any other characteristic protected by law. CAI has a zero-tolerance policy for discrimination, harassment, and retaliation and is committed to enforcing this policy at all CAI events. Visit www.caionline.org/anti-harassment for the full policy.