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Exhibitor & Sponsorship Registration & Info

​CAI Annual Conference & Expo
June 10-13, 2020 | The Diplomat Beach Resort | Hollywood, FL

​Exhibitor Registration is now open!


Interested in sponsoring? Check-out our newly revamped Sponsorship Prospectus​!​

Single Booth
  • 4 Booth Staff MAX
  • 10' Wide x 8' Deep
  • 80 sf

$2,100 Member; $2,500 Non Member

Double Booth
  • 8 Booth Staff MAX
  • 20' Wide x 8' Deep
  • 160 sf

Double Booth Endcap

  • 8 Booth Staff MAX
  • 16' Wide x 10' Deep​
  • 160 sf

$3,550 Member; $5,000 Non Member​

Triple Booth
  • 12 Booth Staff MAX
  • 30' Wide x 8' Deep
  • 240 sf

$5,000 Member; $7,500 Non Member​

Quad Booth
  • 16 Booth Staff MAX
  • 16' Wide x 20' Deep
  • 320 sf​

$6,100 Member; $10,000 Non Member​​

​Booth Sele

Booth selection order is based on a first-come, first-served basis. Within a week of registr​ation, an email will be sent from eShow (via Carly Reid), with your date/time to select your booth (be sure to check your SPAM folder). There will be a link and password provided and you'll be able to view the floorplan, booth availability and select your booth.​
​Note: the Expo Hall floorplan is a LIVE document – CAI CANNOT guarantee the booths that are available today, will be available once it is your turn to select and CAI does NOT reserve booths.

​​​Exhibitor Schedule &​ Expo Hall Hours

Expo will be open for three hours on Thur, June 11 and Fri, June 12. ​Exact times will be confirmed at a later date.

Exhibit Space Includes​

  • 6' draped table
  • 8' backdrop
  • 3' side drapes
  • Carpeting
  • Trash can
  • Chair
  • Sign with exhibitor name and booth number
Electricity is not included!

​Exhibitor Personnel Rules

  • Four booth staff are included per booth contracted (i.e. Single=4 staff; Double=8 staff; Triple=12 staff; and Quad=16 staff)
  • Please add all your booth staff to the ESC. If you need CAI to resend you the link to the ESC, please email Carly Reid at
  • If you plan on having more staff than what your booth is allotted, you must assign days to booth personnel
  • Booth personnel CANNOT be switched-out during the same day, but you can switch from Wednesday to Thursday to Friday
  • Badges will only be given to those staff on th​eir assigned day (e.g. – Wednesday badges must be returned in order for Thursday staff to receive their badges)
  • Badges are required to enter the expo hall. Security will be provided​

​Exhibitor Additions

Mystery Booth
​Participate a Mystery Booth Exhibitor and get attendees to your booth! Cost is $100. 

  • Pay $100 to participate as a Mystery Booth​ Exhibitor
  • Your company is in the mystery booth flyer and has a mystery booth table stand to display at your booth (CAI to provide the stand)
  • Attendees will stop by your booth and drop off their business cards (you provide bowl or vase)
  • Companies are drawn on Thursday and Friday as a Mystery Booth Exhibitor
  • The booth winners then pick a card from their bowl of attendee cards
  • Winning exhibitors will give away cash to the winning attendee​

Conference Registration - Earn CEUs
  • ​​​Discounted Exhibitor Full Conference Registration: $400pp* – Includes access to the education sessions, General Sessions and the Friday Night Backyard Bash.​ Contact Carly Reid for Discount Code -​​
    *Discount Code is only applicable to staff of exhibiting companies​

​Third-Party Exhibit Companies

  • ​​​​Willwork - Exhibit Services Company. The expo kit will be available at a later date
  • eShow - Exhibitor Management Company

Business Partner Logos & Guidelines​

CAI Exhibitor & Sponsor Contacts

​​Lauren Piontek
Director of Strategic Partnerships + Sales
703 970 9253
​Lauren is your first-stop for all exhibitor/sponsorship questions. She can help find the best course of action for your company to help you get the most out of your exhibitor/sponsor registration.
​Carly Reid
Sr. Manager, Meetings
703 970 9228
​Carly can help with any logistical questions - booth selection, booth staff, expo set-up, hotel questions, etc.​
​Holly Carson
Director of Meetings
703 970 9240
​Holly can help with any private party questions. You will need to reach out Holly directly for approval to host any private parties/events during the conference.

Exhibitor Scam 

CAI would like to warn exhibitors and delegates that CAI's Annual Conference exhibitors have been targeted by unknown companies offering services or lower sleeping room rates. Should you receive an email or phone call from an unfamiliar source, please note that these entities are in no way affiliated with CAI, nor our official conference hotel, The Diplomat. Anything offered should be considered inaccurate and fraudulent.

The use of our association name and show name by these companies has been made without CAI's consent. We encourage you to contact the CAI Events Team; me, Lauren Piontek, Director of Expo Sales and Strategic Partnerships, and Holly Carson, Meetings Director,, when receiving these types of solicitations from unpleasant sources, so we can be made aware that you are being targeted. ​

hibitor & Sponsor Policies

What to Wear: 
CAI's Annual Conference and Exposition is a professional event, so business casual wear is strongly encouraged. 

Consent to Use of Photographic Images: 
Registration and attendance at, or participation in, CAIs Annual Conference & Exposition constitutes an agreement by the registrant to CAI's use and distribution (both now and in the future) of the registrant or attendee's image or voice in photographs, videotapes, electronic reproductions and audiotapes.

Exhibit Eligibility:
​Exhibiting companies will be limited to those providing services, products or publications that are directly applicable to managers of community associations, homeowner leaders in community associations and business partners that service community associations.

Terms and Policies:
Full payment must be received before CAI holds expo booth space. CAI reserves the right to refuse any exhibitor and/or sponsorship application or to cancel any prepaid exhibitor and/or sponsorship it deems appropriate to avoid conflicts of interest. CAI will refund payments for canceled sponsorships. Sponsorship refunds or cancellations cannot be made after any promotional materials have been created.

Cancellation: All payments will be refunded if notification of cancellation is received in writing by November 22, 2019. No refunds will be made after November 22, 2019.

Staffing of Exhibits – Exhibits must be staffed at all times during exhibit hours. CAI requests strict adherence to the opening and closing hours. It is imperative that no exhibitor begins dismantling, packing or teardown of their space until Friday, June 12, 2020 at 3:15 p.m.

Failure to Occupy Space: Space not occupied by the close of the installation period will be forfeited, and space may be resold, reassigned or used by CAI. No refunds will be made for failure to occupy space.

Private Party Policy - All hospitality suites and hosted events must be approved by CAI. Hospitality suites/hosted events are not permitted during official conference activities. Non-exhibiting companies/groups/individuals are not permitted to host OR attend events at the official hotel during the conference. Contact Holly Carson, CMP, Director of Meetings, with your requests,

CAI Suitcasing Policy - CAI has a no-tolerance policy regarding “suitcasing," which describes the practice by nonexhibiting companies or individuals of soliciting sales or sales leads in conference hotel, on the tradeshow floor, in the aisles or lobbies and/or representing their services or soliciting conference participants for conflicting social activities (including Chapter Party) and wearing company logo wear.

​Nonexhibiting suppliers participating in the conference as attendees or speakers are prohibited from soliciting business on the tradeshow floor, in or after sessions, or in the con​ference hotel.

It i​s considered bad form to conduct business outside of your booth. Talking to clients or prospects in or in front of someone else's booth is also a violation of CAI policy and will not be tolerated. All parts of the exhibit must remain in exhibitor's assigned space. No exhibit will be allowed to infringe upon aisle space.

Violators of these policies will be ejected from the show and charged the single-booth rate ($2,100), which must be paid prior to registering as an attendee, exhibitor, or sponsor at any future CAI conference or other event. In addition, CAI will have the hotel cancel the illegal function at violator's expense.​

© 2019-2020 Community Associations Institute