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Exhibitor Registration and Details

​​​​​​​CAI EXHIBITOR/SPONSOR CONTACTS

​Holly Carson

Director, Meetings​
(703) 970-9240 Direct
hcarson@caionline.org


​Carly Reid​

Senior Manager, Meetings
(703) 970-9228 Direct
creid@caionline.org

​The expo hall is sold-out! 

Please contact Holly Carson and Carly Reid to be placed on our wait-list. 

s​ee above for contact information.


BOOTH FEES

Single Booth

  • $2,100 Member /  $2,500 Nonmember
  • Four booth staff included with purchase of a single booth
  • MAX 4 staff for single booth
  • 8' deep x 10' width

Double Booth

  • $3,550 Member / $5,000 Nonmember
  • 8 booth staff included with purchase of a double booth
  • MAX 8 booth staff for double booth
  • 8' deep x 20' Wide
  • 10' deep x 16' Wide (Double Booth Endcap)

Triple Booth

  • $5,000 Member /  $7,500 Nonmember
  • 12 booth staff included with purchase of a triple booth
  • MAX 12 booth staff for triple booth​
  • 8' deep x 30' Wide

Quad Booth

  • $6,100 Member /  $10,000 Nonmember 
  • 16 booth staff included with purchase of a quad booth
  • MAX 16 booth staff for quad booth
  • 20' deep x 16' wide


Exhibit Space Includes

  • 6' draped table

  • 8' backdrop

  • 3' side drapes

  • Carpeting

  • Trash can

  • Chair

  • Sign with exhibitor name and booth number

  • Electricity is not included!

​BOOTH SELECTION

Booth selection ​order is on a first-come, first-serve​ basis, once payment has been received and processed. Booth selection will completed via eShow. Within a week of registration, an email will be sent from eShow (via Carly Reid, creid@caionline.org) with your date and time to select your booth. There will be a link and password provided and you'll be able to see the floorplan, booth availability and select your booth​. 

Note: the Expo Hall floorplan is a LIVE document – CAI CANNOT guarantee the booths that are available today, will be available once it is your turn to select and CAI does NOT reserve booths.


Exhibitor Additions​

​​

Mystery Booth
​Participate a Mystery Booth Exhibitor and get attendees to your booth! Cost is $100. SOLD-OUT!

  • Pay $100 to participate as a Mystery Booth​ Exhibitor
  • Your company is in the mystery booth flyer and has a mystery booth table stand to display at your booth (CAI to provide the stand)
  • Attendees will stop by your booth and drop off their business cards (you provide bowl or vase)
  • Companies are drawn on Wed and Thur as a Mystery Booth Exhibitor
  • The booth winners then pick a card from their bowl of attendee cards
  • Winning exhibitors will give away cash to the winning attendee​

Conference Registration - Earn CEUs
  • ​​​Discounted Exhibitor Full Conference Registration: $400pp Early Bird – Includes access to the education sessions, General Sessions and the Friday Night Awards Dinner. Contact Carly Reid for Discount Code - creid@caionline.org​

Event Tickets

  • ​​Friday Night Awards Dinner: $100pp Early Bird​
  • Welcome Reception (for spouse or guest): $75pp Early Bird

Third-Party Exhibit Companies
  • Willwork (formerly TeamWork) - Exhibit Services Company
  • eShow - Exhibitor management company
    ​Contact Carly Reid at creid@caionline.org, if you need the exhbitor service kit and/or a link the ESC (Exhibitor Service Center), where you can add your booth staff​

​Exhibit Space Sublease

Exhibitors may not sublease the booth o​r any equipment. 


Failure to Occupy Space

​Space not occupied by the close of the installation period will be forfeited, and space may be resold, reassigned or used by CAI. No refunds will be made for failure to occupy space.​

GIVEAWAYS​

Will be announced in the Expo Hall, Wednesday at 6:45pm and Thursday at 2:45pm. You must bring your own bowl to collect business cards. Lead Retrieval will not be available


CAI POLICIES

Terms

Full payment must accompany signed sponsorship and exhibitor application/rules and regulations. CAI reserves the right to refuse any exhibitor and/or sponsorship application or to cancel any prepaid exhibitor and/or sponsorship it deems appropriate to avoid conflicts of interest. CAI will refund payments for canceled sponsorships. Sponsorship refunds or cancellations cannot be made after any promotional materials have been created.

Cancellation

All payments will be refunded if notification of cancellation is received in writing by November 7, 2018. No refunds will be made after November 7, 2018.

Suitcasing Policy

CAI has a no-tolerance policy regarding "suitcasing," which describes the practice by nonexhibiting companies or individuals of soliciting sales or sales leads in conference hotel, on the tradeshow floor, in the aisles or lobbies and/or representing their services or soliciting conference participants for conflicting social activities (including the Chapter Party) and wearing company logo wear. 

Nonexhibiting suppliers participating in the conference as attendees or speakers are prohibited from soliciting business on the tradeshow floor, in or after sessions, or in the conference hotel.

It is considered bad form to conduct business outside of your booth. Talking to clients or prospects in or in front of someone else's booth is also a violation of CAI policy and will not be tolerated. All parts of the exhibit must remain in exhibitor's assigned space. No exhibit will be allowed to infringe upon aisle space.

Prospective exhibitors who want to check out the show will be given a guest badge and escorted through the exhibit hall by a CAI staff member.

Private Party Policy

All hospitality suites and hosted events must be approved by CAI. Hospitality suites/hosted events are not permitted during official conference activities. Non-exhibiting companies are not permitted to host events at the official hotel during the conference. Contact Holly Carson, CMP, Director of Meetings, with your requests,hcarson@caionline.org.

Violators of these policies will be ejected from the show and charged the single-booth rate ($2,100), which must be paid prior to registering as an attendee, exhibitor, or sponsor at any future CAI conference or other event. In addition, CAI will have the hotel cancel the illegal function at violator’s expense.

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