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Exhibitor Registration


CAI Exhibitor/Sponsor Contacts

​Marc Ingram

Director, Exhibit Sales & Sponsorship
(703) 970-9253 Direct
mingram@caionline.org
Marc is your first stop for all things related to exhibits and sponsorships. He can discuss exhibitor options, booth selection and assignment and sponsorship opportunities. 

​Carly Reid, CMP, CAE

Senior Manager, Meetings
(703) 970-9228 Direct
creid@caionline.org
Carly is your second stop after contract signing. She can help you with booth staff questions, additions to your booth, sponsorship obligations, exhibit hall questions, etc.

BOOTH FEES

Single Booth

  • $1,950 Member /  $2,300 Nonmember
  • Four booth staff included with purchase of a single booth
  • MAX 4 staff for single booth

Double Booth

  • $3,250 Member / $4,300 Nonmember
  • 8 booth staff included with purchase of a double booth
  • MAX 8 booth staff for double booth

Triple Booth

  • $4,500 Member /  $5,900 Nonmember
  • 12 booth staff included with purchase of a triple booth
  • MAX 12 booth staff for triple booth

Quad Booth

  • $5,500 Member /  $7,000 Nonmember 
  • 16 booth staff included with purchase of a quad booth
  • MAX 16 booth staff for quad booth

BOOTH CONFIGURATION

8' deep x 10' width

Exhibit Space Includes

  • 6' draped table
  • 8' backdrop
  • 3' side drapes
  • Carpeting
  • Trash can
  • Chair
  • Sign with exhibitor name and booth number
  • Electricity is not included!

Mystery Booth

Each day of the exposition, at least two mystery exhibitors will each give away up to $1,000 cash! To qualify for the drawings, visit the exhibit booths and leave your business card. Be sure to visit as many booths as possible, since we don't know which exhibitors will be selecting the winners.

Booth Selection

Booth locations will be assigned as each application with payment is received and processed, on a first-come, first-served basis. Booth number assignments are not considered firm until one month prior to the conference. Confirmation will be sent via e-mail to the primary contact listed on the exhibitor

Exhibit Space Sublease

Exhibitors may not sublease the booth or any equipment. 

Failure to Occupy Space

Space not occupied by the close of the installation period will be forfeited, and space may be resold, reassigned or used by CAI. No refunds will be made for failure to occupy space.


CAI POLICIES

Terms

Full payment must accompany signed sponsorship and exhibitor application/rules and regulations. CAI reserves the right to refuse any exhibitor and/or sponsorship application or to cancel any prepaid exhibitor and/or sponsorship it deems appropriate to avoid conflicts of interest. CAI will refund payments for canceled sponsorships. Sponsorship refunds or cancellations cannot be made after any promotional materials have been created.

Cancellation

All payments will be refunded if notification of cancellation is received in writing by November 10, 2017 . No refunds will be made after November 10, 2017. No refunds will be made if attendee information has been provided.

Suitcasing Policy

CAI has a no-tolerance policy regarding "suitcasing," which describes the practice by nonexhibiting companies or individuals of soliciting sales or sales leads in conference hotel, on the tradeshow floor, in the aisles or lobbies and/or representing their services or soliciting conference participants for conflicting social activities (including the Chapter Party) and wearing company logo wear. 

Nonexhibiting suppliers participating in the conference as attendees or speakers are prohibited from soliciting business on the tradeshow floor, in or after sessions, or in the conference hotel.

It is considered bad form to conduct business outside of your booth. Talking to clients or prospects in or in front of someone else's booth is also a violation of CAI policy and will not be tolerated. All parts of the exhibit must remain in exhibitor's assigned space. No exhibit will be allowed to infringe upon aisle space.

Prospective exhibitors who want to check out the show will be given a guest badge and escorted through the exhibit hall by a CAI staff member.

Private Party Policy

All hospitality suites and hosted events must be approved by CAI. Hospitality suites/hosted events are not permitted during official conference activities. Non-exhibiting companies are not permitted to host events at the official hotel during the conference. Contact Holly Carson, CMP, Director of Meetings, with your requests,hcarson@caionline.org.

Violators of these policies will be ejected from the show and charged the single-booth rate ($1,950), which must be paid prior to registering as an attendee, exhibitor, or sponsor at any future CAI conference or other event. In addition, CAI will have the hotel cancel the illegal function at violator's expense.


 

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